Rights/Access Statement

Requirement Level: Required

Core Element: Yes

Describes: Digital Surrogate, Original Source


Statement indicating terms and conditions of access or usage for a given resource, including intellectual property and copyright information.


Example #1 Copyright © 2014 Emory University - All Rights Reserved 
Example #2 No known restrictions on publication.
Example #3 Current copyright status is undetermined
Example #4 This material may be protected under U. S. Copyright Law (Title 17, U.S. Code) which governs the making of photocopies or reproductions of copyrighted materials. You may use the digitized material for private study, scholarship, or research. Though Rose Library has physical ownership of the material in its collections, in some cases we may not own the copyright to the material. It is the patron's obligation to determine and satisfy copyright restrictions when publishing or otherwise distributing materials found in our collections.
Example #5 The Atlanta 1928 Atlas Utility Holes, a feature class within the
Atlanta 1928 Atlas Project Geodatabase, is provided under the Creative Commons CC0 license (http://creativecommons.org/publicdomain/zero/1.0/). All persons may freely build upon, enhance and reuse the data for any purpose. In accordance with the norms of the acasdemic and scientific communities, we request that works which use the data include appropriate citation of the geodatabase. Please use the following format to appropriately cite the geodatabase in publications, presentations or research reports, including the project URL: Emory Center for Digital Scholarship. Atlanta 1928 Atlas Project Geodatabase: Version 1.0. Atlanta, GA: Emory University, 2014. http://digitalscholarship.emory.edu/

Mappings and Encoding

Dublin Core:  


See recommended mappings for additional standards.

How Do I Fill This In?



See the Additional Detail note below.

Recommended Data Entry Type:

Free-text entry or URI

This information could also be noted as a URL linking to a rights statement (such as a Creative Commons license).

Recommended/default values:

1 - For items in the public domain:

“This item is in the public domain, i.e., not protected by copyright, and has been produced by Emory University Libraries and Information Technology Services.”[1]

2- For items reproduced with permission from the rights holder:

“This item is reproduced by permission of [insert name of person or organization granting permission]. Information regarding the reproduction and use of this resource may be obtained by contacting [insert name of person or organization granting permission].”

3 - For all other items, it is recommended to contact the Scholarly Communications Office (scholcomm@listserv.cc.emory.edu) for guidance on the appropriate rights statement language.

Additional detail:

Please note: The institution can be held legally accountable for accuracy of all public rights statements. No representation of public domain status should be made without certainty that such representation is accurate.

Some schemas require context to be added to a rights entry, such as whether or not the note refers to information about the copyright holder, or if it focuses specifically on conditions for use and access.

[1] This statement was amended from the statement provided for Books in the Bibliographic Maintenance for Digitization (revised 8/10) document produced by Technical Services.


Where can I get help?

Contact the Scholarly Communications Office at scholcomm@listserv.cc.emory.edu for assistance with determining appropriate rights.

How do I know if something is in the public domain?

The Copyright Term and The Public Domain in the United States website provides a chart with detailed criteria for what is considered public domain.

Links and Resources:

Emory University Libraries – Copyright Services


Guideline last revised: 2015-10-16