Explanation
How Do I Fill This In?
Repeatable:
Yes
This entry may be repeated for resources that are jointly owned/stewarded across multiple institutions.
Recommended Data Entry Type:
Controlled vocabulary
Recommended/default values:
Use of a controlled vocabulary is recommended to ensure consistent organizational name entries.
For external (non-Emory) organization names, use an appropriate name authority, such as VIAF, LCNAF, or ULAN.
For recording names of Emory units owning materials used in digital collections, the Library of Congress Name Authority File (LCNAF) is recommended:
- For digitized items, provide the name of the Institution/Emory unit that owns or provides access to the original physical item.
- For born-digital items, provide the name of the Institution/Emory unit that owns/stewards the original digital resource or content.
Recommended values for Emory units*:
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Emory Libraries |
Stuart A. Rose Manuscript, Archives, and Rare Book Library Emory University. General Libraries Robert W. Woodruff Health Sciences Center. Library James S. Guy Chemistry Library {**Business, Music & Media} |
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Emory Center for Digital Scholarship |
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Emory Carlos Museum |
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Emory Art History Department |
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Other Emory administrative or academic units not specified / not found in VIAF |
Values from VIAF/LCNAF (as of Nov. 2014). Please use the links to find the most current form of the entry.
LCNAF name entry created; pending activation.
**Some units’ name entries are pending.
Additional entries may also be available for individual schools and units within Emory. If your unit is not yet represented in LCNAF/VIAF, use “Emory University” as a temporary entry.
Punctuation/style notes:
When using a name from a controlled vocabulary, make sure to preserve the entry exactly as it is presented (do not change punctuation or capitalization).
Additional detail:
When using terms from a formal authority, if your system or schema supports it, it is recommended to add the following attributes to provide more information about your Institution name entries. This extra data enhances systems’ abilities to keep the controlled terms up to date:
- Vocabulary name or code
- Vocabulary URL
- Term/value ID
- Term/value URL
System Tips:
When mapping Institution to simple (unqualified) Dublin Core, it is recommended to use the publisher element. For items included in digital collections that have previously been published by a party other than Emory University (e.g. a commercial publisher), it is recommend to map any metadata entries relating to the prior publication (original Publisher name, date and place of publication, and other citation detail) to Dublin Core’s source element, along with qualifying text such as “Originally published:”
Help/Troubleshooting
My digital object is both owned and created by my unit (Creator and Institution are the same).
Use the same value for both entries. Both the Creator and Institution elements are required or required if applicable.
I published a digital project that incorporates items from a MARBL collection. Should I list them or my unit as the Institution?
If MARBL owns/holds the materials, they should be listed as the Institution.
My digital collection uses materials from another institution outside of Emory.
List the external institution name using the guidelines noted above (use VIAF or the LCNAF as the source for how to format the name).
My digital collection includes licensed, commercial material.
The Metadata Working Group's guidelines currently apply to unique, Emory-owned or Emory-created materials only.
My digital collection includes digitized physical materials.
Enter the name of the Emory Library or academic unit that owns or is responsible for the physical materials, using the guidelines for name entries listed above.
FAQs:
What is a controlled vocabulary?